CHARITY PEOPLE: HR & Executive Assistant

Job Title: HR & Executive Assistant
Location: Oxford – hybrid working, 1 day in office per week minimum, flexible hours
Hours of Work: Part time 18-21 hours per week
Contract: 12 months fixed term, with potential to become permanent
Salary: £25,000 – £27,000 per annum pro-rata (Band D or C depending on experience)

Charity People are thrilled to be partnering with a charity that works therapeutically with refugees, asylum seekers and vulnerable migrants in Oxfordshire. This local charity aims to relieve stress, improve well-being and facilitate integration by providing psychological, social and practical support. They are looking for an HR & Executive Assistant, this is a key role instrumental in bringing the HR and Business administration functions together at an operational level. The core purpose of the role will be to support and manage all People and Management related administration matters across the organisation.

You will be an effective lead on HR related matters, supporting the CEO and Management team, ensuring it is well-positioned to achieve its vision, current and future business operational plans and performance targets. You will take the lead for data protection and champion compliance across the organisation.

Essential experience needed for the role:

* Arranging formal meetings and committees
* HR administration and operational issues and practical application of UK employment law and GDPR
* Ability to draft policies and procedures, write reports and minutes
* Evidence of commitment to and delivery of high-quality services and commitment to continuous improvements
* Excellent knowledge of Microsoft Office, HR and payroll IT systems

Key Organisational Accountabilities
Client Focus

* Provide appropriate responses to meet current and future client requirements; ensuring we are well-positioned to respond to meet changing demands.
* Support the management team to ensure that the team has the appropriate knowledge, skills, experience, training, and support in place to ensure that we can achieve our agreed plans, targets and objectives.

Key Functional Responsibilities/ HR

* Manage the HR processes and administration and support the CEO in implementing the Organisation Development Strategy across the organisation.
* Provide managers with up-to-date advice and information on employee relations, disciplinary and grievance procedures and other ER issues that may arise, including facilitating the arrangement for hearings and appeals proceedings.
* Oversee the monthly generation of the payroll and related employee benefits information.
* Support the CEO in budget setting and monitoring spending for the HR and business including recruitments and training budgets.
* Manage the full employee life cycle including recruitment & selection, onboarding process performance management and exit interviews.
* Oversee the administration of employee records including checking of employee work references and liaison with the Disclosure and Barring Service where sensitivity checks are required for employees working with vulnerable people.
* Collating HR and business planning metrics, reports and analysis to Management and Board.
* Provide input on strategic employee issues and take ownership of HR projects such as employee surveys and employee forums.
* Provide HR and Executive support and have a presence in the office.

Administration

* Provide effective administration support and undertake projects to support the Chief Executive and Management Team, developing, reviewing and maintaining effective record-keeping systems and procedures.
* Plan, organise and support the Chief Executive’s meetings, seminars and conferences and Management Team.
* Prepare and issue minutes of meetings and assist with follow up actions and meeting outcomes.

How to apply:
We are looking to move quickly with this role, please share your CV.
CV deadline: 17th January 2022
Interviews: 21st January 2022

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

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